What is the purpose of the Submission Portal?
The Submission Portal serves as the central hub for applicants to update their proposals after submission. From the Event Dashboard, organizers can customize which fields are editable and control access as needed. Additionally, an automatic cutoff date and time can be set to prevent changes beyond a specified deadline.
Contents
- How & When is the Submission Portal Used?
- Configuring the Submission Portal
- Accessing the Submission Portal
- Conclusion
How & When is the Submission Portal Used?
The Submission Portal becomes available as soon as an applicant completes their proposal. This allows them to return and edit their application after submission.
Configuring the Submission Portal
If Event Administrators wish to disable edits to the Submission Portal, they can do so by following these steps.
- From the Event Dashboard, navigate to Proposals > Calls
- Select the Call you wish to use
- Navigate to the Submission tab
- Toggle off the Allow Submission Edits/Updates checkbox
- Select Save Changes
When this setting is turned off, the information in the Submission Portal remains visible to applicants, but editing is no longer allowed.
Event Administrators also have the ability to lock specific pages of the Submission Portal, restricting both visibility and editing access.
- From the Event Dashboard, navigate to Proposals > Calls
- Select the Call you wish to use
- Navigate to the Submission Portal tab
- Toggle on the Lock checkboxes to restrict the respective page
- Under the Submission Edit Cutoff Date field, enter the date and time for when edits will no longer be accepted
- Applicants will still be able to view their proposal details; however, any attempt to make edits will trigger the error message: “Sorry, the deadline for editing this proposal has passed.”
- Select Save Changes
Accessing the Submission Portal
Access to the portal is provided via the Proposal Confirmation email. Event Administrators can send these emails manually by doing the following steps:
- From the Event Dashboard, navigate to Proposals > Submissions
- Select the submission you wish to share access to
- Select Actions > Resend Confirmation depending on the status of their application.
Event Administrators can also access the Submission Portal manually by selecting View Submission Portal in the same menu.
Please note that only Submission Portals marked as Complete can be viewed. If you would like to do this, select Actions > Mark Complete for your chosen submission.
Conclusion
The Submission Portal allows applicants to edit their information once they have submitted it. Event Administrators can control what pages are editable or viewable, or disable the Submission Portal entirely if not required.