Editing the Proposal Accept, Deny, and Update Email Templates

The final step in the proposal process is to approve or reject submissions for your event. Accepted submissions will automatically populate the Sessions page of the Event Dashboard. Rejected submissions will not generate any session data.

Regardless of the outcome, you have the option to send an email notification to applicants. Both acceptance and rejection email templates can be customized to align with your organization’s messaging and tone.

Contents

• Editing the Proposal Accept Email Template
• Editing the Proposal Deny Email Template
• Conclusion

Editing the Proposal Accept Email Template

1. From the Event Dashboard, navigate to Communications > Email Templates
2. Select Proposal Accept from the list
3. Under the Subject field, edit the subject line as required
4. Under the Body Text field, edit the body of the email as required
5. Toggle on the Remove Default Welcome Message checkbox to remove the default greeting included with the email
6. It is recommended to enable this setting if you have a greeting included already in the Body Text field.
7. Toggle off the Call-To-Action Button checkbox if you wish to exclude access to the Speaker Portal in the email
8. Under the Call-To-Action Button Text field, edit the name for the Call-To-Action button
9. Select Save Changes

Editing the Proposal Deny Email Template

1. From the Event Dashboard, navigate to Communications > Email Templates
2. Select Proposal Deny from the list
3. Under the Subject field, edit the subject line as required
4. Under the Body Text field, edit the body of the email as required
5. Toggle on the Remove Default Welcome Message checkbox to remove the default greeting included with the email
6. It is recommended to enable this setting if you have a greeting included already in the Body Text field.
7. Toggle off the Call-To-Action Button checkbox if you wish to exclude access to the Submission Portal in the email
8. Under the Call-To-Action Button Text field, edit the name for the Call-To-Action button
9. Select Save Changes

Conclusion

Customizing the acceptance and denial email templates allows you to communicate clearly and professionally with applicants while maintaining your organization’s tone and branding. By following the steps outlined above, you can ensure that your messaging is consistent and that both accepted and rejected applicants receive clear, thoughtful communication.