Editing and Managing the Speaker Portal
The Speaker Portal serves as a centralized hub where speakers can personalize and manage their event experience. It offers flexibility, customization, and a range of useful features. Read on to explore the full functionality of the Speaker Portal.
How to Edit the Speaker Portal
Before sharing access to the Speaker Portal, Event Administrators should be aware that specific pages and sections can be hidden or locked to prevent edits. This is useful for Event Admins who may wish to display certain information to Speakers without allowing them to make any changes.
To find these settings, follow these steps:
From the Event Dashboard, navigate to Portals > Speaker > Speaker Portal
From here, Event Administrators can manage all the settings for the Speaker Portal.
How to Hide Pages
Each page of the Speaker Portal can be hidden under this section.
| Hide Information Page | This will hide the Information page in the Speaker Portal. |
|---|---|
| Hide Profile Page | This will hide the Profile page in the Speaker Portal. |
| Hide Announcements Page | This will hide the Announcements page in the Speaker Portal. |
| Hide Sessions Page | This will hide the Sessions page in the Speaker Portal. |
| Hide Co-Speakers Page | This will hide the Speakers and Roles tab in the Speaker Portal. |
| Hide Tasks Page | This will hide the Task Assignments page in the Speaker Portal. |
| Hide Polls and Q&A Page | This will hide the Polls and Q&A tab in the Speaker Portal. |
How to Disable Profile Edits
The permission for speakers to edit their profile details can be enabled or disabled under this section. Toggle on the Lock Profile Edits checkbox to disable edits in the Speaker Portal.
How to Add Support Details, Welcome Text, and Global Instructions
Support Details, Welcome Text, and Global Instructions can be shared with Speakers under the General section.
| Support Details | Support Details offer Speakers helpful information and a point of contact for assistance. When this section is populated, a help button appears in the bottom-left corner of the Speaker Portal, allowing users to easily access and review the provided details. |
| Welcome Text | Text entered in this field will appear on the Information page of the Speaker Portal. |
| Global Instructions | Instructions entered under this field will appear for all Speakers in their portals. Instructions will appear under the Information page. |
Quick Tip - Event Administrators can add personal instructions for each speaker. Both global instructions and personal instructions will appear for the Speaker on the Information page.
- From the Event Dashboard, navigate to Speakers > Speakers
- Select the Speaker you wish to adjust from the list
- Scroll down to Advanced Options
- Enter your instructions under the Instructions field,
Select Save Changes
How to View the Speaker Portal as an Event Admin
To view the Speaker Portal, Event Administrators must first create a speaker profile using their email address in the Event Dashboard. Without this step, the Speaker Portal will not be accessible.
- From the Event Dashboard, navigate to Speakers > Speakers
Above the Speakers table, select Create
- Enter your First Name, Last Name, and Email Address under their respective fields
Select Save Changes
Now that your profile has been created, you can access the Speaker Portal.
At the top of the Event Dashboard, select Event Portals > Speaker Portal
Conclusion
The Speaker Portal provides a centralized space for managing speaker-related information and tasks. With options to control visibility, restrict edits, and add support details or instructions, Event Administrators can tailor the portal to suit the needs of their event. By following the steps outlined in this guide, administrators can effectively set up and manage the Speaker Portal to support a smooth and organized experience for all speakers.