How can I set up Session Files

Any files uploaded from the Speaker Portal or Event Dashboard will be visible on the front-end portals unless it is marked as Private.

To upload files from the Speaker Portal

1. From the Speaker Portal, navigate to the Sessions page
2. Select the Session you wish to upload files for
3. Navigate to the Session Files tab and select Add New File
4. Under the Session File field, select Choose File to upload
5. Enter a name under Description
   1. Optionally, toggle on the Is Private checkbox to make this file hidden from public view. Please note, the file is still viewable in the OnSite app. This is intentional as OnSite is meant to be used by staff for the event.

6. Select Add File

   

For existing files, you can select Download to preview the file and Delete to remove it. You will need to confirm your selection before deletion can take place.

To upload files from the Event Dashboard

1. From the Event Dashboard, navigate to Sessions > Sessions
2. Select the Session you wish to edit
3. Navigate to the Files tab
4. Under the Add New File section, select Choose File to upload your file
5. Under the Description field, enter a name for the file
6. Toggle on the Private File checkbox to hide the file from all front-end portals
   1. Please note, files will still be visible in the Speaker Portal.

7. Select Upload

   

The file will now be uploaded to the session. For existing files, you can select Download to preview the file and Delete to remove it. You will need to confirm your selection before deletion can take place.

The file will now be viewable on the OnSite app, Virtual Portal, PheedLoop Go!, and in the Event Website if configured.

To open session files from the PheedLoop OnSite

1. From the Tablet’s App Library, open PheedLoop OnSite
2. Enter the Event Code
3. Enter your login information

4. From the OnSite Portal, navigate to Speaker Tools

   

5. Select the session you would like to use

   

6. Select Files

   

7. Select the file you would like to open from the list

   

To open session files from the Virtual Portal

1. From the Virtual Portal, navigate to Sessions
2. Select the session you wish to view

3. Scroll down to Files and select the file to download it

   

To open session files from the PheedLoop Go!

1. From PheedLoop Go!, select the hamburger menu on the top left corner

   

2. Select Schedule from the list

   

3. Select the session you wish to view

   

4. Scroll down to Files and select the session file you wish to download

   

To open session files from the Event Website

In order for session files to be available on the Event Website, the session must be configured to make files visible in the Event Website. Please note, session files are hidden from the Event Website by default.

1. From the Event Dashboard, navigate to Sessions > Sessions
2. Select the session you wish to edit
3. Scroll down to Options
4. Toggle on the Files Publicly Available on Website checkbox

5. Select Save Changes

   

Once enabled, the session files can be viewed in the Event Website.

1. From the Event Website, navigate to Sessions
2. Navigate to the session you wish to view files for

3. Scroll down to Session Files and select the download icon to download your session file

   

The file will appear in a new window.