Using Virtual Attendance Tracking for Virtual Sessions
PheedLoop offers built-in session attendance tracking directly into the Virtual Portal. When enabled, the Virtual Portal will assign CE credits based on how long the attendees have been in the session for. If an attendee leaves the session or loses connection to the stream, the Virtual Portal will still track their time and not start from zero.
- From the Event Dashboard, navigate to Sessions > Sessions
- Select the Session you wish to edit
- Scroll down to Virtual Settings
- Toggle on the Enable Virtual Attendance Tracking checkbox
- Under the Minimum Attendance Percentage for Attendance CE Credits field, enter the minimum percentage the attendee needs to be in the session to earn their credits
- Percentages are based on the total length of the session. For example, if you enter 10 under this field and the session lasts for an hour, the attendee will need to view at least 6 minutes (10% of 1 hour) to receive the CE credit.
- Under the Attendance CE Credit Value field, enter the number of CE credits to be awarded after the attendee has attended the session
Select Save Changes
Creating a Session Check-In Report for Virtual Events
For Virtual Events making use of Virtual Attendance Tracking, use the Session Attendance Time Tracking report to gather your session's attendance data.
- From the Event Dashboard, navigate to Data & Reports > Custom Reports
Above the custom reports table, select Create
- Under Report Type, select Session Attendance Time Tracking
- Enter a name and description for your report under the Name and Description fields
- Under Fields, select the following as required
| Session Title | The title of the session. |
|---|---|
| First Name | The first name of the Attendee. |
| Last Name | The last name of the Attendee. |
| The email of the attendee. | |
| Credits | This field will display the continuing education credits the attendee earned for the session. |
| Time Duration | This is the duration of time the attendee was in the session for. |
- Under Sessions, select the individual session would like to get the data from
- If you leave this blank and choose sessions as a field, the report will take data from every session in your event.
Select Save Changes
Exporting the Session Attendance Time Tracking Report as a CSV file
- From the Event Dashboard, navigate to Data & Reports > Custom Reports
- Select the custom report related to Session Attendance Time Tracking from the list
Above the custom report table, select Actions > Generate Report
Select Download Previous Report
Another method to track session attendance is through Check-In Surveys. Check-In Surveys allow you to gather input from your sessions as well as serve as proof of attendance.