Getting started with the Event Website

PheedLoop has recently created and updated our award winning event website module. Many of the same components from the previous website module also apply to the revised website module. This article and tutorial video will go through some critical steps on how to setup your event website in quick and easy manner.

Getting Ready and Accessing your Event Website: 

Follow Along in the Video: 00:00 - 4:24

  1. Ensure you add and finalize your Custom URL Extension by navigating to General > Details > Custom URL Extension. Please set this only once if you can! The URL extension will be seen most notably on your event website alongside other event portals.
  2. Access your live website by clicking on Event Portals near the very top of your dashboard and clicking into Event Website. This is your live site! Bookmark this page so that you can access and review your finished product. 
  3. Update your event's general details and information. This information will be shown on your Event Website's home page. To do this, navigate to General > Details > Event Description. 
  4. Set your event's Primary and Secondary Color. by navigating to General > Design.
  5. Upload your event website's White Event Event Logo. This will be the logo shown on the very top left of your website. We highly recommend a logo that is white in colour and a wide rectangular in shape
  6. Your event website's footer will feature information such as your organization's Email Contact, Facebook Link, Twitter Hashtag and more. To edit this, navigate to General > Details > Social and Contact.
  7. Upload your event website's banner image. This is the image that spans across your home page. We highly recommend an image that has no text and is size that would fit your desktop's wallpaper. To edit this:
    1. Navigate to ExperiencesWebsiteSections and select the Home Carousel website section.
    2. Upload a background image by editing the Additional Settings. We recommend at least 1080x1920 sized.

Creating Website Pages:

Follow Along in the Video: 7:52 - 8:45

  • Pages can be seen across the top of your event website. Once a page is created you will see it start to populate your event website on the top right corner. However, having a page by itself is not enough to display content. You will need to also have sections associated to pages to do this.
  • Set your Home Page - You can set your website's home page by clicking into a single page, scrolling down on the right side, and toggling on Set as Home Page.
  • Adding an External Link to a Website Page - You are able to link a page outside of website by adding an external link to a page. To link an external link, navigate to Experiences > Event Website > Pages > Click into a Page > Enter your External Link.
  • Re-order Website Pages - Reorder the order of your pages on the top left corner of your Event Website by clicking to Experiences > Event Website > Blue Action Button > Re-order.
  • View a Hidden Page - Even if your page is "hidden" from the public view, you can still view the page. The page is just hidden from public view. To do this, navigate to Experiences > Website > Click into a page that is hidden > Blue Action Button > View Hidden Page.

Creating Website Sub-pages:

Follow Along in the Video: 8:45 - 11:00

  1. Sub-pages is a convenient way of organizing and displaying your website information. This is a feature that allows you to nest pages within pages. 
  2. To create a subpage, you must have a Parent Page and a Sub-page created in your Website Pages. Parent Pages cannot have any sections associated to them.
  3. Click into Experiences > Website > Click into a Page > On the right hand side, click into Sub-Pages and associate your sub-pages.

Creating Website Sections:

Follow Along in the Video: 4:45 - 7:52

  1. Sections are required to display content inside of your event website pages. You can either use default website sections that come with your event, or you can create your own event website section. 
    1. Associating Custom Sections to Pages - Click into Experiences > Sections > 
    2. Creating Custom Sections
  2. Website Section Specific Features:
    • Re-order Website Sections - Reorder the order of your sections on the page that they are on. To do this, navigate to Experiences > Website > Sections and click the Blue Action Button > Reorder. 
    • Embedding Custom Sections - If you are interested in embedded a default event website section onto your own website, you can do this by navigating to Experiences > Website > Sections > Click into a Section > and copy the Section Embed Code.
    • Advanced Settings - To set a background image or a default colour, you can edit this within the advanced settings of a Website Section. 

Default Website Sections:

Follow Along in the Video: 12:40 -

  • Home Countdown - A countdown clock widget that that displays the time left before your event starts. 
  • Home Information - A website block that features your Event Title, Event Description and Event Date. 
  • Exhibitors Floor Plan - A view of your Event's Floor Plan. To be used with the Interactive Floor Plan module. 
  • Registration Main - The Registration Widget. This widget needs to be visible in order for your registration to be public and accessible. This is to be used with PheedLoop's registration system.
  • Speaker Cards - A display of all of your speakers organized in an array of cards. This is automatically populated from the Speakers section of your dashboard. 
  • Sponsor Palette - A display of all of your sponsors and their logos. This is automatically populated from the Sponsor section of your dashboard.
  • Meet our Sponsors - A website block welcoming your sponsors and highlighting the three top sponsors ordered in your dashboard.
  • Sponsors -  A directory featuring all of your sponsors. Their name, logo, and location is shown in each card.
  • Meet our Speakers - A website block welcoming your speaker and highlighting the three top speakers ordered in your dashboard.
  • Speakers - A directory featuring all of your speakers. Their name, display picture, and company/organization is shown in each card. They will also be organized by their Speaker Tag if you have added any. (Speakers > Click into a Speaker > Advanced Options > Manage > Speaker Tags)
  • Meet our Exhibitors -  A website block welcoming your exhibitors and highlighting the three top exhibitors ordered in your dashboard.
  • Exhibitors - A directory featuring all of your exhibitors. Their name, logo, and location is shown in each card.
  • Schedule -  A widget that displays all of your sessions in a calendar like view. You are able to interact and filter sessions based on dates, formats, tracks.
  • Sessions - A widget that displays all of your sessions in the order that they are based on within your dashboard. This is similar to the Schedule Widget but without the date, format, or track filters.

Website Settings:

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