I’m an Attendee, how can I create and manage meetings in the Event App?

The meeting booking feature enables attendees to schedule meetings seamlessly throughout the event. With the Mobile Event App, they can book meetings, manage their schedule, and set their availability in one convenient platform.

1 (A). Customize your Meeting Booking Settings
1 (B). Create Meetings as an Attendee
1 (C). Managing Your Meetings as an Attendee
Frequently Asked Questions

1 (A). Customize your Meeting Booking Settings

From the Mobile Event App, navigate to the hamburger menu on the top left corner

Select Settings

Navigate to the Meeting Settings tab

Toggle on the Allow other attendees to request to book meetings with you checkbox
1. If this is toggled off, other attendees won’t be able to book meetings with you as an attendee. You will also not be able to book meetings with other meetings.

Select Submit

1 (B). Create Meetings as an Attendee

From the Mobile Event App, navigate to the left hand side navigation menu

Select Attendees

Select an attendee you would like to make a meeting with from the list

In the attendee profile page select Request Meeting

Under the Meeting Title field, enter the title of the meeting

Under the Attendees field, enter any additional attendees you may want to include in the meeting

Select the When? button to select the date for the meeting to take place

Select the Time? button to select the time for the meeting to take place

Under the Location field, select the location you wish to host the meeting at

Select Request Meeting

Once the attendee submits a request, the invited guest will have the meeting appear in their Meetings page. Attendees cannot book a meeting if they already have another meeting scheduled for the same time. The main benefit of using the Attendee’s page is the capability of filtering based on tags.

Alternatively, attendees can book meetings from the Meeting page on the Event App.

From the Mobile Event App, navigate to the left hand side navigation menu

Select Meetings

Select Create Meeting

Under the Meeting Title field, enter the title of the meeting

Under the Attendees field, enter any additional attendees you may want to include in the meeting

Select the When? button to select the date for the meeting to take place

Select the Time? button to select the time for the meeting to take place

Under the Location field, select the location you wish to host the meeting at

Select Request Meeting

Booking Meetings with Exhibitors

Attendees can also book meetings with exhibitors who have the Advanced Exhibitor Upgrade. Attendees will not be able to book meetings with exhibitors who do not have the upgrade.

From the Mobile Event App, navigate to the left hand side navigation menu

Select Exhibitors

Select the Exhibitor you wish to meet with

Select Request Meeting

Under the Meeting Title field, enter the title of the meeting

Under the Exhibitor field, use this field if you wish to change the exhibitor for the meeting

Select the When? button to select the date for the meeting to take place

Select the Time? button to select the time for the meeting to take place

Under the Location field, select the location you wish to host the meeting at

Select Request Meeting

1 (C). Managing Your Meetings as an Attendee

Attendees will be able to accept, deny, or withdraw from meetings in the Event App.

From the Mobile Event App, navigate to the left hand side navigation menu

Select Calendar

Select the meeting you would like to view the details for from the list
1. Select Accept to confirm you will be attending the meeting.
2. Select Deny to confirm you will not attend the meeting. Please note, denied meetings will be removed from the Calendar page. Denied meetings can still be viewed in the Meetings page but will not be interactable.

If you have accepted a meeting but cannot attend, select Leave Meeting to withdraw. If you are the host of this meeting, the button will be called Cancel Meeting. Please note, canceling a meeting will delete the meeting for all guests. Hosts will need to recreate the meeting if they cancel the meeting.

Alternatively, attendees can navigate to the Meeting page to achieve the same result.

From the Mobile Event App, navigate to the left hand side navigation menu

Select Meetings

Select the meeting you would like to view the details for from the list
1. Select Accept to confirm you will be attending the meeting.
2. Select Deny to confirm you will not attend the meeting. Please note, denied meetings can still be viewed in the Meetings page but will not be intractable.

The Meeting page can also be used as a checklist to confirm which meetings took place.

From the Mobile Event App, navigate to the left hand side navigation menu

Select Meetings

Scroll down to the Past Meetings column
Next to the meeting details select the checkmark to confirm the meeting took place
1. Select the X icon to confirm the meeting did not take place.

The meeting status will now be adjusted depending on your choice.

Frequently Asked Questions

How many attendees can be part of a single meeting?

There is no set limit to the number of attendees that can attend one meeting. Hosts can invite all attendees to a meeting if necessary.

What happens if only one person accepts?

The meeting will still take place if one or more guests deny the meeting request.

What happens when you cancel a meeting?

If a host cancels a meeting, it is gone permanently from the app. The host will need to recreate the meeting if they wish to bring it back. If a guest leaves the meeting they can still reaccept the meeting request to join back in. However, if the guest denies the meeting request, they can still view the meeting request but will not be able to interact with it.

I’m getting a “We couldn't complete your meeting request due to the guest(s) meeting settings” error message when creating a meeting. What should I do?

This message appears when at least one of the guests chosen does not meet the requirements set by the Event Administrators to join a meeting. The host will need to exclude the attendee(s) that do not meet the requirements.